Job Title: Director of Programs & Events
Reports to: President/CEO
FLSA Status: Exempt; Base Minimum 40 Hours per Week
Summary: Supports the organization’s mission, strategic objectives, and plan of work by providing a wide variety of professional support and leadership.
Direct involvement and/or oversight of the Membership Outreach Committee, the Awards, Celebrations & Events Committee (ACEs), Business & Education Committee and the Agriculture Committee. Continued growth of the committees and their engagement in the mission of the Chamber is essential.
As the lead staff person for the ACEs, this position has overall responsibility for working with volunteers and Chamber Members in the development, funding and implication of the following Chamber Events.
- Responsible for all major events, including but not limited to, the Annual Dinner, Chamber Golf Classic, Farm Tour, Community Improvement Awards Luncheon, and Taste of Wayne County/Chamber Expo.
- Must use the annual budget as well as any additional funds from sponsors to make effective choices for carrying out the events.
- The Annual Dinner, Chamber Golf Classic CIA Luncheon and Taste of Wayne County/Chamber Expo are considered major fundraisers for the Chamber each year and are expected to make money.
- All other events must at least break even and in the process increase exposure for the Chamber and participating Members and Sponsors.
As the lead staff person for the Agriculture Committee, this position has overall responsibility for working with volunteers and Chamber Members in the development, funding and implication of the following Ag programs.
- Responsible for development of the Agriculture Committee and events connected to their plan: Farm Tours, educational seminars, etc.
- Remain connected to area FFA groups and other ag-related organizations.
As a support person for the Business Education Committee, this position will work with volunteers and community groups in the development, funding and implication of education programs and manage projects, as necessary.
- Internship/apprenticeship programs; fostering education, awareness and connections
- Developing connections for volunteers, committee members, Chamber Members with K-12 and local colleges for career awareness and workforce development initiatives.
As the lead staff person for the Membership Outreach Committee, this position has overall responsibility for working with committee members to grow membership and connect with our existing members, utilizing creative ways to add value to Chamber Membership.
- Connect with current and potential members on a weekly basis. Goal is to grow the Membership total during the calendar year. (Provide Chamber members with welcome packets and ribbon cuttings and coordinate annual member renewals. These activities require working closely with the President, the Member Outreach and ACEs committees).
- Assist President with Partner Program – responsibility for sales and service for these key members. Goal is to grow this group and total dollars each year.
- Enhance member value and awareness of Chamber services. Utilize ChamberMaster software and maintain database.
Responsibilities for Chamber membership initiatives and office administration
- This job involves some supervision of contract services, volunteers, and occasionally interns.
- Provide coverage for other Chamber staff as necessary. Small staff of 3 requires much overlap and cooperation. Each have duties but there are many instances where staff must assist in other areas not listed in specific job descriptions. EX: events are all hands on deck, phone coverage falls to all staff, etc.
- Perform other duties as assigned by the President/CEO.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree is preferred or Associate’s Degree and at least 3 years of demonstrated experience similar role responsible for all aspects of event planning, budgeting, and implication. Familiarity with the community will be helpful.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Other Skills and Abilities
- Ability to work independently as well as take direction from leaders.
- Ability to effectively and cooperatively work with all Chamber staff and volunteers in a collaborative and team-oriented approach and in doing so perform related duties as assigned with minimal supervision, handle multiple priorities, and pay attention to detail.
- Ability to communicate, verbally and in writing, to staff, the general public, and government officials.
- Ability to maintain confidentiality of all documents, records and reports.
- Working knowledge of standard operating procedures of the Chamber.
- Working knowledge of the Chamber’s computers, programs, and database management systems including: Proficiency in the use of Microsoft Office programs, including Excel, Word, Power Point, and Publisher.
- Working knowledge of information systems, computer, calculator, and other related basic office equipment.
- Must be available to work flexible work schedule.
- Must demonstrate strong desire to do quality work in a team environment.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk and hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The ability to view the computer monitor.
Work environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and risk of electric shock. The noise level in the work environment is usually moderate.
EQUAL OPPORTUNITY EMPLOYER
To apply for the position, submit the following materials: a letter of application outlining your interest in and qualifications for the position; a resume identifying relevant experiences and professional endeavors; and the names of three references (including contact information and a description of your relationship to the reference—e.g., former supervisor, current co-worker, etc.).
Submit application materials as identified above electronically to: Melissa@WCAreaChamber.org